Appointment reminder software for booked sales meetings
Send an automatic SMS reminder to every prospect before the meeting your SDR booked — timed per client, skipped if the meeting moved, and never sent twice.
- Booked by Shelley L.for Thu 10:00
- Reminder queuedfor Wed 10:00
- Re-checked before sendingWed 10:00
- SMS sent · recorded on bookingWed 10:00
checked before sending
- Meeting still scheduled
- Reminders on for this client
- Not sent before
- Prospect has a phone number
to +44 20 7946 0318 · sent once
What's in it
Automatic SMS reminders
A reminder goes to the prospect a set number of hours before the meeting.
Per-client settings
Turn reminders on or off and set the timing per client.
Re-checked before sending
If the meeting was cancelled or rescheduled, the old reminder does not go out.
Sent once
Each reminder is recorded on the booking, so a retry never sends a duplicate.
Calendar sync
Meetings sync two ways with Google Calendar and Outlook.
Reminders cut no-shows on cold-call meetings
A meeting booked on a cold call was agreed to by someone who wasn’t planning a meeting that week. A short reminder before the slot is the cheapest way to get them to turn up. For an agency paid per meeting held, every no-show avoided is revenue kept.
How a reminder is sent
The reminder is scheduled from the booking itself, and checked again just before it goes out.
- 1
Meeting booked
A reminder is queued for the number of hours before the meeting set for this client.
- 2
Re-checked
Is the meeting still scheduled, are reminders still on, has one already gone out?
- 3
Prospect reachable
The prospect needs a phone number on the lead.
- 4
SMS sent once
The send is recorded on the booking, so a retry never double-texts.
A meeting that was moved never gets a reminder for the old time.
Reminder settings per client
Some clients want a reminder the day before; some want none. Reminders are switched on and timed per client, to match each client’s sales process.
Related: meeting outcomes and how to reduce the no-show rate.